Organization and planning:-

Organization in my own definition is where you put things in sequence so that they make a logical and easier understanding. If you organize things well enough it means you take a shorter time doing them and lesser effort. For example if you are picking two items in town it only makes sense to pick both at once and to pick the one furthest first then the nearer one as you leave.

In the example above, it also makes better sense if you were to drop something in town then you do it as you picked the other two. And if you were to purchase something then you added it to the list of these errands.

The easiest way to remember is to write down all your activities in a note book. What you right down beats your memory a thousand times. There is too much that goes into our memories. We think of too many things simultaneously. Too many that it is impossible to recall you were to pick something or drop something if it wasn’t written somewhere. Especially if it is not on top of the mind recall.

One way to make organization easier is to generally declutter’ our lives. Get rid of all the things we don’t need or have held on for too long. Humans have a way of holding on to many things without any logical reason (This includes emotions). This is common with us women where we have clothes which last fitted when we were a size 8 now we are a 12 (We have no intention and are unlikely to go back to size 8). I am a culprit; I still have clothes that I wore in Campus over a decade ago.  While some could fit they have seen like a 1,000/= washes. In all honesty I should get rid of them.

Most families hold on to all the 3 televisions sets they have had in their lifetime, 3 cookers, 4 showers e.t.c. You enter into a home and it looks like a store (It is a store in reality), too much stuff everywhere. The children’s bedrooms are full of clothes they wore many years ago. The same happens to their parents’ bedroom. Generally the house is full of things that are not in use.

This habit is also carried into the work place. Stuff is everywhere. We hold on to everything just in case we will need yet sometimes the chance is 1/1,000,000/=. And so it becomes harder to unearth something in the piles of work, take longer times to give service to customers and we end up being labeled disorganized or lazy. Then we start disliking our work because we seem not to make headway of it.

Organization goes hand in hand with planning. As we were taught many years back failing to plan is planning to fail. If you don’t have a plan you will definitely get into another person’s plan. A random call comes in and you get yourself in the opposite direction of where you were going to. We must have a general plan of what we need to do and achieve. We start by planning daily activities, months, years and so on and so forth. Otherwise we are headed for failure.

Organization is as easy as we make it and it makes our lives more fulfilling. We need to start somewhere though. We ought to give out everything we have no use for to someone else and let it help them. And if the things we horde are completely worn out please lets dispose them in an environmentally safe way. Then we start writing down what we intend to do daily-it is more practical at night as you prepare for the next day-. This ensures what we set out to do get’s done in a more orderly manner in minimum time.

Dr. X who taught me transportation methods (She refused us to retaliate using computer programmes yet the year was 2012) she made us do it on exercise books. After all she became a Doctor in management science when the University of Nairobi only had one computer. Hence one sum to the end took like 5 pages of our books. She always said something I thought was more important than her mathematics. Use the shortest route (not short cut) with the least cost of money and energy to get where you are going. The destination is the same anyway.

Have an organized week.